Information Technology is an ever-changing landscape that constantly offers new and exciting opportunities to revolutionize how we approach problem-solving, efficiency, and effectiveness. While staying up to date on the latest advancements can be a daunting challenge for small firms, it’s a necessary one. Your goal is to stay informed and embrace change as it comes and/or as it is needed.
This article is part of Effició’s “Infrastructure First” series, where we share insights and strategies to help company owners build sustainable and scalable business foundations.
1. Refresh Outdated Technology
Begin by upgrading any outdated technology. For example, transitioning to QuickBooks Online from an older version can significantly improve efficiency. Assess other technologies like your newsletter engine, blog service, and application programs that support cash flow. Prioritize upgrades that will have the most impact on your business operations.
2. Assess Technology That Directly Supports Cash Flow
Technology extends beyond computers and smartphones. It includes tools for communication, marketing, production, learning, and more. Start by focusing on tech tools that directly impact gaining and managing cash flow. Evaluate and update systems that are costing you time and money due to being outdated.
3. Take a Technology Inventory Regarding Warranties
Ensure your primary technologies are covered under warranties and support systems. Verify that your office equipment, including computers, is protected under your business insurance policy or homeowner’s policy if working from home. This preparation safeguards against unexpected breakdowns.
4. Review Terms and Conditions of Technology Services
Regularly review the terms and conditions of your software, applications, social media, and other technology services. Understanding the fine print can prevent unwanted surprises, such as losing ownership of your creations or incurring hidden fees. This practice is also crucial for online banking services.
5. Set Up “Access Anywhere” Tools
Implement tools that allow secure access to your main computer, laptop, tablet, and mobile phone from anywhere. Utilizing private cloud technology can enhance productivity and competitiveness by enabling your team to work from any location. Ensure your chosen cloud technology aligns with your business strategy and privacy goals.
6. Embrace New Communication Technologies
Adopt advanced communication tools, including VOIP, video conferencing, and augmented reality. These technologies can facilitate seamless operations and communication, even during disruptions like the pandemic. Embracing new communication methods can enhance productivity and collaboration with clients and teams globally.
7. Get Your Backup Plan in Place
Prepare for potential data loss scenarios by establishing a robust backup plan. Regularly back up your files to a secondary hard drive and consider creating physical copies of your most important business files. This ensures business continuity in case of technological failures or outages.
By implementing these steps, you can strategically prepare your small business for using new technology, ultimately improving efficiency and productivity. Embracing technology with a well-thought-out plan ensures you can adapt to changes confidently and effectively.
For more insights and actionable advice tailored to your unique business challenges, sign up for our free executive briefing session. During this session, you’ll gain valuable strategies and personalized recommendations to help you achieve your business goals.
Sign Up for Your Free Executive Briefing Session
Stay connected with Efficio’s “Infrastructure First” series—your go-to resource for building sustainable systems and scalable business foundations.
